Society Rules

The Rules of the Society were amended at an Extraordinary General Meeting held on 13th June 2011.

1. NAME
The Society shall be known as ‘The Old Maidstonian Society’.

2. OBJECTS
The objects of the Society are:
a. To keep former students and members of staff in touch with the activities of the School;
b. To keep former students and members of staff in touch with one another;
c. To provide an association which shall endeavour to promote the interests of the School and support the Governors, Headmaster, staff and students as opportunities may arise.

3. MEMBERSHIP
a. Full Membership of the Society shall be confined to former students of the School and former members of the School’s staff.
b. Serving members of the School’s staff shall be Associate Members of the Society.
c. The Society may at AGMs or EGMs elect as Honorary Vice-Presidents any persons who have not been students or members of staff, but who have rendered distinguished service either to the School or to the Society.

4. MANAGEMENT
a. The affairs of the Society shall be controlled by a committee elected from the Membership by the AGM. This Committee shall comprise a Chairman, Secretary, Treasurer, and as many other officers and members as are deemed appropriate by the Committee and endorsed by the AGM.
b. The President shall hold office for one year. He or she will be confirmed as President-Elect by the AGM and will assume office at the end of the Annual Supper in the following year. The Committee may at its discretion make an additional nomination for a 2nd President-Elect, who would follow the President-Elect at the end of his or her term of office.
c. The permanent post of Honorary Vice-President will be bestowed occasionally on those who have served the Society or School in an outstanding manner. (Existing Honorary Life Members at April 2010 will also be given the title of ‘Honorary Vice-President’).
d. The Headmaster, the President then in office and the President-Elect shall be members of the Committee ex officio.
e. The Committee shall have powers of co-option.
f. All members of the Committee, whether elected, co-opted or sitting ex officio, shall have the right to vote. In the event of a tied vote, the Chairman shall have an extra, casting vote.
g. The Committee will appoint its own Chairman annually at the Committee meeting following the AGM, but the President will normally chair the AGM.
h. Four Committee members shall constitute a quorum.
i. The Committee may appoint sub-committees if required.
j. As required under the School’s terms of governance, the Society, through its Committee, shall appoint a member of the Society to serve on the School’s Board of Governors.

5. FINANCE
a. Membership of the Society shall be free to all those who are eligible to be members.
b. The Society’s financial year shall run from 1st January to 31st December, or such other period as shall be agreed at the AGM or at any EGM.
c. Separate accounts shall be maintained for the general running of the Society (The General Reserve Account), and for the Awards (The Awards Account – see section 11).
d. The Treasurer shall present full accounts and a balance sheet to the AGM, with a request for their adoption.
e. The accounts of the Society shall be subject to an annual independent examination by a person appointed for that purpose by the AGM. In the absence of a current Independent Examiner, for whatever reason, the Committee shall be authorised to make an interim appointment which shall remain valid until the next following AGM.
f. The Independent Examiner may not be a member of the Committee of the Society and should be a professionally-qualified accountant.

6. ANNUAL GENERAL MEETING (AGM)
a. This shall be held in each calendar year normally before the end of April on the same evening as the Annual Supper.
b. Notice of the date, time and place of the meeting, together with an agenda, shall be notified to all members, not less than 14 clear days in advance, together with any proposed alterations to the Rules of the Society and any other matters of moment.
c. The purpose of the Meeting shall be:
i. To receive reports from the Secretary, from the Treasurer and from any sub-committees;
ii. To adopt the accounts if thought proper;
iii. To confirm the management arrangements as detailed in section 4;
iv. To discuss any other business previously notified.
d. All Full Members and Associate Members shall be entitled to vote at the AGM, and a quorum shall be formed by ten members.

7. EXTRAORDINARY GENERAL MEETING (EGM)
a. An EGM may be called at any time, by the Committee or by 25 members, giving fourteen clear days’ notice to all members. Such notice shall specify the time, date and place of the meeting and the purpose for which it is being convened, with details of any proposed decisions to be taken.
b. All Full Members and Associate Members shall be entitled to vote at an EGM, and a quorum shall be formed by ten members.

8. ANNUAL SUPPER
A Supper shall be held each year, normally during March or April.

9. SPORTING & OTHER ACTIVITIES
The Society shall arrange such sporting or other activities as may seem appropriate from time to time.

10. COLOURS
The colours of the Society shall be navy blue (23 mm), white (4 mm), purple (3 mm) and old gold (8 mm), to be worn in descending band order. (The widths shown in brackets are those of the stripes on the tie.) Only members shall be entitled to wear the colours and badge as incorporated in any garments which may be provided by the Society.

11. SOCIETY AWARDS
a. The historical details of all Awards are given in Appendix 1 of these Rules.
b. Awards shall be maintained and distributed as detailed in the separate ‘Awards Scheme Guidance Notes’, which may from time to time be amended by the Committee and approved by a General Meeting of the Society.
c. The Committee, duly considering the advice of the Treasurer, shall decide how to collect contributions, invest capital and distribute the resultant income.
d. The Committee shall consider requests for Awards made directly by eligible applicants, or on the recommendation of the Headmaster.

12. CHANGES TO THESE RULES
Any alterations to these Rules may be made only at the AGM or at an EGM, after notice has been given to members in accordance with Rule 6(b) and 7. The date for implementation of any alterations to these Rules shall be decided by the AGM or an EGM.